• Senior Staff Accountant

    Posted: 03/27/2022

    •  Finance - Administration
    •  Fairview Heights, IL, USA
    •  Hourly
    •  Full Time

     Health, Dental, Vision & Life Insurance; Health Savings Account; Retirement Plan; Employee Assistance Program; Paid Health, Vacation & Personal Time; Paid Holidays; Paid Parental Leave; Paid Short Term Disability.

    Senior Staff Accountant



    Under the supervision of the Cash Managerthe Senior Staff Accountant will be primarily responsible for all aspects of fiscal management related to Federal, State, or private funded grants, with a larger hands-on role in a State-funded Cash Assistance program. Further, this position is responsible for general ledger accountability; reporting for all grant-funded programs; reconciling receipts and identifying and resolving any discrepancies in payments; must be familiar with the billing requirements of each program contract or grant; completes the entry of receivables in accordance with good accounting practice. There is an underlying responsibility of ensuring appropriate accounting control procedures and generally accepted accounting principles are strictly adhered to.



    1. Fiscal reporting to funders which may be monthly, quarterly, annually, or a combination of all, as required by the funder.

    2. Lead a discussion, on a regular monthly basis, regarding the fiscal status of each grant.

    3. Monthly revenue recognition for all grant activities and timely posting to the system.

    4. Reconcile payments received to invoices; identify and determine action on remaining balances.

    5. Perform all budgeting requests as it pertains to the operation of grants, renewing grants, or budgeting for new opportunities upon request; submittal of all Federal or State grants budgets as determined by the funder.

    6. Assist in the annual budgeting process for the Hoyleton annual fiscal budget as it pertains to grant funding.

    7. Assist as appropriate with the annual fiscal audit and aid auditors as needed, for all areas of the grant fiscal management.

    8. Take the lead on any and all fiscal monitoring or audits conducted by Federal and/or State funding entities.

    9. Help identify when accounting policies or internal controls are compromised.

    10. Assist the Finance Manager in obtaining and/or maintaining an appropriate Indirect Cost Rate.

    11. Assist in the development of process enhancements to increase productivity and manage risk, including the creation/modification of cash, income, and securities reconciliations.

    12. Participate in producing monthly variance analysis for budgets/program activity, maintain and reconcile fixed assets schedules, reconcile payroll activity, etc.

    13. Participates in larger projects like helping with budget expansions, planning for organizational changes, and modeling of existing arrangements.

    14. Be a backup team member in accounts payable & check processing.

    15. Be a leader of the Finance department to your co-workers.

    16. Ad hoc reporting and analysis as needed or upon request.


    • Must demonstrate a commitment and aptitude for timely delivery on all time-sensitive requests and reporting.

    • Must be able to perform analytical thinking and analysis, and work with great attention to detail and accuracy.

    • Must have the effective skills needed to communicate, verbal and written, with management and coworkers at all levels of the agency.

    • Must be able to be highly productive, accountable, and dependable, and have the ability to work as part of a team.

    • Must possess a customer service attitude, and display a professional and ethical manner at all times.

    • Must be acceptable and willing to embrace change and improvement of ones- self, as well as for the Finance Department.

    • Must seek and attend appropriate training sessions as it relates to governance and execution of Federal and Illinois funded programs, no less than annually.

    • Demonstrate leadership qualities.



    • Must possess a Bachelor's Degree from an Accredited Institution in Accounting (preferred), Finance, or Business Management.

    • Experience with a computerized accounting software system, preferably Microsoft Dynamics, Great Plains, with emphasis using Smartlist and Management Reporter and experience with automated payroll software.

    • Proficiency in Microsoft Excel.

    • Minimum of two years of experience in a relevant Accounting position working as a full-cycle accountant.

    • Minimum of two years of directly working with fiscal grant reporting, preferably in a non-profit environment.

    • Ability to exercise good judgment, courtesy, and tact in dealing with public and other employees, in giving and obtaining information, and in making proper disposition of problems as they may arise.

    • Must be at least 21 years of age
    • Must possess and maintain a valid driver's license
    • Must possess and maintain proof of automobile insurance

    CARE & TCI

    One of the essential job functions of any position within the agency is to align your performance with our overarching philosophy of CARE. All decisions, actions, communication, and performance should align with the six CARE principles (Developmentally Focused, Family Involved, Relationship-Based, Ecologically Oriented, Competence Centered, and Trauma-Informed). Not only must you complete the CARE training with satisfactory participation, but you must then put that training into practice in your everyday work.


    Every employee must also pass TCI training with a satisfactory grade in written and/or physical testing. All employees must remain current on refresher training that is provided monthly at all locations. You will be tested every 6 months on the physical portion, if applicable to your position. You will be tested annually on the written portion regardless of your position. If you are not current on your TCI refresher training every six months, you will be required to retake the full course. If you do not pass either test, you may be required to retake the full course. Not only must you complete the TCI training with satisfactory participation, but you must then put that training into practice in your everyday work.