Administrative Assistant

Southwestern Illinois College is accepting applications for the part-time SWIC Educational Employee position of Administrative Assistant (Grant-Funded). In accordance with the Mission and Values of Southwestern Illinois College, this is a professional/technical position that provides auxiliary services for the Adult Education instructional program at the Sam Wolf Granite City Campus and district wide. Work involves management of an office offering a variety of educational programs and providing necessary services to students and staff. These services include providing accurate information about programs and state regulations, facilitating campus communications, database management, maintaining student records and instructional area and supplies. While direction and advice are normally available, often from the Belleville Campus, the Administrative Assistant must be able to work without close supervision. The Administrative Assistant must work well with students, instructors, campus personnel and the public. Work is reviewed for the quality of service to students and the department. This is a twelve month position with projected morning, afternoon, and evening hours. This is a grant funded position and contingent upon external funding. 

QUALIFICATIONS

1. An Associate of Arts or Associate of Science degree or equivalent education in secretarial science, computer or a related field is required.

2. Knowledge of and proficiency with Microsoft Office applications including Teams, Visio, and Outlook is essential; knowledge of Google applications, Chrome, video conferencing, and social media program desirable.

3. Advanced organizational skills, proper phone etiquette, and the ability to work with a diverse population.